A distance learning course is a course in which at least 80 percent of the direct instruction of the course is delivered using some form of technology when the student and instructor are separated by time or space, or both. Departments may request to assess a per-credit-hour distance learning course fee.
The process for approval of unit/departmental level distance learning course fees begins prior to the schedule of courses opening each semester. The specific dates for this process are sent to all college deans in the form of an Administrative Memo. The summer and fall terms dates are the same as both of those terms open registration on the same date.
The amount of the distance learning course fee may not exceed the additional costs of the services provided which are attributable to the development and delivery of the distance learning course. If the distance learning course fee is assessed by a state university, the institution may not assess duplicative fees to cover the additional costs. For example, the cost associated with the DL fee should not be the same cost associated with fees such as M&S or technology.
Units seeking to assess a departmental level distance learning fee per Florida Statute 1009.24 (17) should follow the steps in the Instruction Guide below for creating a Distance Learning Fee in the myUFL system.
Once the Distance Learning Fee request has been approved by the College the request is forwarded to The Office of the Associate Provost for Teaching and Technology for final review and approval, denial or returned for more information. Once approved the unit offering the course tags sections of courses approved for the purpose of assessing the Distance Learning fee.
All courses/sections authorized to assess a distance learning fee will be subject to end of academic year review of costs incurred and fees collected. The enabling regulation does not permit an above cost residual.
Sections tagged to charge a distance learning course fee must match the section level technology data submitted via myUFL – Quick Links - ONE.UF Admin. The section level technology data reports to the university which courses comply with the state's 80% rule.
Special Topics course numbers are not eligible to charge departmental/unit Distance Learning Course Fees for examples: XXX4930, XXX6930
The course delivery data process is managed through myufl / main menu / quick links / student Admin page. This data is required for all university sections prior to the beginning of each semester.
The course delivery data process is managed through myufl / main menu / quick links / student Admin page. This data is required for all university sections prior to the beginning of each semester.
Traditionally, much of this data would be collected for the Instructor Workload file. Note: The Instructor Workload process will remain in use though some specific elements being collected in DLFS will preloaded into the IW file.
The following training is for Course Schedulers.
Two Most Common Scenarios
Guidelines
For more information or further questions, please contact:
Chris Newsom
cnewsom@dce.ufl.edu
(352) 294-0851
The University of Florida Division of Continuing Education (DOCE) was established in 1972 to administer and support non-credit and designated credit programming sponsored by the University. DCE has the responsibility of insuring that these programs are conducted in accordance with the laws, rules, regulations, and policies of the State of Florida and the University.
Section (21) Division of Continuing Education Auxiliary Fund:
The Division of Continuing Education auxiliary fund may be used for the recovery of any additional fees established for off-campus educational activities under section (19) of this regulation, or for continuing education credit courses as provided by Board of Governors Regulation 6C-8.002(2)(b)4.
Distance Learning (fully online or on-site off-campus) degree and certificate programs seeking self-funded status must undergo a multilevel review and approval process.
Units seeking to establish a self-funded Distance Learning program for a degree or certificate that has not been previously approved should first proceed to the Developing A New Academic Program page and follow instructions for receiving the required academic approval. Once a program receives the necessary academic approvals, units should follow one of the processes detailed below.
Offering degrees or certificates where 25-49% of a program's credits are available onsite at locations off main campus (either state or self-funded);
Offering degrees or certificates where 50% or more of a program's available credits are (either state or self-funded) and;
If you would like to create a new Self-Funded or add a Self-Funded version of your existing program, please send an email to distance@dce.ufl.edu or contact Dr. Brian Marchman, Director of Distance & Continuing Education.
Application Forms
Units seeking to offer self-funded programs per BOG Rule 8.002 may apply for such status by completing the application in the links above.
Click here to learn more about Self-Funded Policies.
Existing state-funded academic programs, do not require approval from the University Curriculum Committee (undergraduate) or the Graduate School Graduate Council (graduate). These programs can proceed directly to the "Application for Change in Educational Delivery Platform or Funding Model" (Change Request for Online Delivery Platform).
Offering degrees or certificates where 25-49% of a program's credits are available onsite at locations off main campus (either state or self-funded);
Offering degrees or certificates where 50% or more of a program's available credits are (either state or self-funded) and;
If you would like to create a new Self-Funded or add a Self-Funded version of your existing program, please send an email to distance@dce.ufl.edu or contact Dr. Brian Marchman, Director of .
Application Forms
Units seeking to offer self-funded programs per BOG Rule 8.002 may apply for such status by completing the application in the links above.
Click here to learn more about Self-Funded Policies.
Units seeking to offer a self-funded program on the main UF campus per BOG Rule 8.002 may apply for such status by completing the application below.
The Office of the Associate Provost for Teaching and Technology upholds and extends the mission of the University of Florida by helping academic units provide access to quality education and flexible learning for working professionals, traditional and non-traditional students wherever they are located.
The University is required [BOG Regulation 8.002 (8) b.] to file an annual report of all non-credit activity (for which there is a participant fee assessed) beginning with FY 2012-2013. The reportable non-credit activity will include the delivery of any content with the following attributes:
In order to comply with this reporting requirement all Non Credit programs are required to be registered with (and supply an annual report to) the Office of the Associate Provost for Teaching and Technology.
New Non Credit programs can be registered by submitting a New Non-Credit Program Registration form.
While "Continuing Education" can be defined a variety of ways, TNT defines it as educational activities that do not grant college credit.
Continuing Education programs may only be funded through collected revenues or grants, and must be approved by the dean of their academic college.
While a program is in the process of developing their business plan, TNT will work with the organizers to determine what services the unit needs to produce, market and deliver the program.
The following units are under the Continuing Education unit:
Contracts for support of programs which collect revenue pursuant to UF Regulations 6C1-3.0376 must be approved by the Office of the Associate Provost for Teaching and Technology.
Please submit completed, Dean-approved proposals, to Brian K. Marchman, Ph.D. at marchman@ufl.edu.
More UF Policies: http://www.generalcounsel.ufl.edu/regulations/
UF Regulations: http://regulations.ufl.edu/