Individual departments may apply for approval to assess a student who enrolls in a distance learning course a per-credit-hour distance learning course fee. For purposes of assessing this fee, a distance learning course is a course in which at least 80 percent of the direct instruction of the course is delivered using some form of technology when the student and instructor are separated by time or space, or both.
The process for approval of unit / departmental level distance learning course fees begins prior to the schedule of courses opening each semester. The summer and fall terms dates are the same as both of those terms open registration on the same date. The specific dates for this process are sent to all college deans in the form of a DDD Memo.
The amount of the distance learning course fee may not exceed the additional costs of the services provided which are attributable to the development and delivery of the distance learning course. If the distance learning course fee is assessed by a state university, the institution may not assess duplicative fees to cover the additional costs. For example, the cost associated with the DL fee should not be the same cost associated with fees such as M&S or technology.
Units seeking to assess a departmental level distance learning fee per Florida Statute 1009.24 (17) (a) should follow the steps in the Instruction Guide below for “Creating a Distance Learning Fee” E-form. Once the Distance Learning Fee E-form has been submitted then the appropriate college level administrator should follow the Instruction Guide for “College Level Approval, Denial or Recycle” E-Form.
Once the E-forms for “Creating a Distance Learning Fee” have been approved by the College the E-form will then be sent to the Office of the Associate Provost for Teaching and Technology for final review and approval, denial or recycle. Once a distance learning fee request has been approved the unit offering the course should follow the steps in the Instruction Guide for “Tagging” sections of courses approved for the purpose of assessing the DL fee.
All courses/sections authorized to assess a distance learning fee will be subject to end of academic year review of costs incurred and fees collected. The enabling regulation does not permit an above cost residual.
Sections tagged to charge a distance learning course fee must match the section level technology data submitted via myUFL – Quick Links - ONE.UF Admin. The section level technology data reports to the university which courses comply with the state’s 80% rule.
Special Topics course numbers are not eligible to charge departmental / unit Distance Learning Course Fees for. Examples: XXX4930, XXX6930
The following types of courses will require explanation in the comments section of the Distance Learning eForm: You must explain how they comply with the state statute.
- Individual Work
- Individual Study
- Advance Research
- Doctoral Research
- Supervised Research
“Course XXX6905 will meet three times per week utilizing Adobe Connect”
“Course XXX6945 Faculty meets with student twice weekly utilizing Skype”
- Instruction Guide: Creating a DL eForm
- Instruction Guide: Approve, Deny or recycle a DL eForm
- Instruction Guide: Edit a Previously Approved Distance Learning eForm
- Instruction Guide: Tagging sections
- Tagging sections after deadline policy
- Additional Guidelines